We’re looking for a proactive and organized Office Administrator to lead the daily operations of the CAS. This is a full-time role that requires flexibility, especially around major events like the Carp Fair. You’ll be the central point of contact for all administrative, financial, and operational matters, working closely with the Board of Directors, contractors, and volunteers.

About Us:

The Carp Agricultural Society is a vibrant, community-focused non-profit organization best known for organizing the annual Carp Fair – “The Best Little Fair in Canada.” Rooted in tradition and dedicated to showcasing rural life, agriculture, and community spirit, we take pride in delivering high-quality events that bring people together.

Key Responsibilities

• Oversee day-to-day office and fairground operations

• Manage venue bookings, payments, and contractor coordination

• Handle all financial tasks including QuickBooks, bill payments, banking, audits, and reports

• Assist in planning and execution of CAS events and the Carp Fair

• Apply for permits, licenses, grants, and funding

• Act as signing authority and ensure compliance with not-for-profit regulations

• Support the Board with meeting agendas, minutes, and communications

• Maintain the CAS calendar, event schedules, and bar staffing logistics

• Represent CAS professionally within the community and industry, including the annual OAAS convention

Qualifications & Skills

• Strong organizational and time-management skills

• Excellent communication and interpersonal abilities

• Financial literacy and experience with QuickBooks

• Comfortable working independently and managing multiple projects

• Proficient in MS Office, social media, CRM or event management software (e.g., AssistExpo)

• Strong problem-solving and crisis management skills

• Able to work evenings and weekends as required

What We Offer

• A dynamic and community-focused work environment

• Opportunities to take ownership of diverse events and projects

• A chance to be part of a longstanding tradition and make a meaningful impact

• Competitive salary based on experience and qualifications

Why Join Us?

Working with the Carp Agricultural Society means being part of a close-knit team that values community, tradition, and rural pride. You'll have the opportunity to play a key role in beloved community events and contribute to a legacy that spans over 150 years.

We thank all applicants for their interest, however only those selected for an interview will be contacted.